Employment - Administrative Assistant

JOB TITLE: Administrative Assistant

DIRECT REPORT: Management

RESPONSIBILITIES:

  • provide general administrative and clerical support including mailing, scanning, faxing and copying to management
  • maintain electronic and hard copy filing system
  • open, sort and distribute incoming correspondence
  • perform data entry and scan documents
  • assist in resolving any administrative problems
  • run company’s errands to post office and office supply store
  • answer emails/calls from customers regarding their inquiries
  • prepare and modify documents including correspondence, reports, drafts, memos and emails
  • schedule and coordinate meetings, appointments and travel arrangements for Managers
  • Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
  • Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
  • Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
  • Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
  • Provides information by answering questions and requests.
  • Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
  • Maintains professional and technical knowledge
  • Contributes to team effort by accomplishing related results as needed.

QUALIFICATIONS:

  • Excellent written and oral customer interaction skills. Ability to adapt and respond to various/unique implementation situations, manage customers expectation, resolve issues that arise, and ensure customer enters NexGen relationship with a positive implementation phase.
  • Must be motivated and interested in learning about our business and interested in growing our business.
  • Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information , Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication

EDUCATION / CERTIFICATION PREFERRED: Bachelor’s Degree in a related field

SPECIAL KNOWLEDGE / SKILLS:

  • Experience working with persons from diverse cultural
  • Must be HIGHLY motivated.
  • Must be flexible and adaptable to meet the needs of a fast growing company working and supporting financial markets customers.

 

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